Reel West Magazine

Western Canada’s film industry production directory

Producers Workbook 4 Table of Contents

INTRODUCTION

CHAPTER 1 – THE PRODUCTION COMPANY

Types of Business Formations

1

Managing a Business

4

The Business Plan

6

Recommended Business Plan Format

7

Financing a Company

11

Love and Other Dilemmas

11

GST and the Producer

12

A Guide to Reading a Contract

14

Associations and Professional Development

16

Film and Media Co-operatives

30

Like Building a House

31

CHAPTER 2 – THE SCRIPT & DEVELOPMENT

The Process of Development

31

About Writer Agreements

34

A Good Script Shines

37

Writer Agreement Checklist

38

Sample WGC Forms and Agreements

39

The Writers Guild of Canada (Producer’s Checklist)

40

Writers Guild of Canada Voluntary Recognition Agreement

42

Notice of Engagement

45

Story Editors Agreement

46

Option Agreement

49

Standard WGC Writer Agreement

51

WGC Remittance Form

56

The Option Agreement for a Screenplay

57

Opinion Letter for a Performance Documentary

55

About Life Story Rights Agreements

55

Grant of Rights in Literary Property

58

Certificate of Authorship

59

Pitching the Story

61

Story Bibles

62

Written Proposals to Broadcasters

62

Lifestyle, Factual and Documentary Productions

62

Dramatic Productions

63

The Nightmare Pitch

64

Sample Submission Form

65

Sample Development Budget

67

Sample Development Agreement from a Broadcaster

69

Thoughts on Development

73

Telefilm Canada Script Development Agreement

74

Telefilm Canada Affidavit for Final Costs Under $200,000

83

CHAPTER 3 – FINANCING

Financing for Film, Television & New Media Certifying Canadian Content

87

Canadian Audio-Visual Certification Office (CAVCO)

Canadian Radio-television Commission (CRTC)

National and Provincial Film & Television Tax Credits

International Standard Audiovisual Number (ISAN)

90

Canadian Independent Production Incentive Programme

Public Funding—National

Atlantic Canada Opportunities Agency (ACOA)

90

Canadian Television Fund (CTF)

90

Canada Council for the Arts

91

Canadian International Development Agency (CIDA)

92

Export Development Canada

93

Industry Canada

93

Canadian Studies Programme

94

National Film Board of Canada (NFB)

94

Telefilm Canada

98

Canada New Media Fund

100

Private Funds and Public Private Partnerships

Bell Broadcast and New Media Fund

101

Cogeco Programme Development Fund

101

Independent Production Fund

102

Quebecor Fund

102

The Harold Greenberg Fund

103

MaxFACT Programme

103

Rogers Group of Funds

103

Shaw Rocket Fund

104

Small Market Local Programming Fund

104

Broadcaster, Pay TV, Specialty Channel

110

It Takes a Village

140

Official Treaty Co-Productions & Co-Ventures

141

Interim Financing

154

Gap Financing

154

Deferral Agreements

155

The Completion Guarantee

156

Completion Bond Checklist

157

Telefilm Canada Production Agreement & Standard Terms

160

Content is Queen

182

CHAPTER 4 – PRODUCTION

The Heart of the Matter

185

Film Industry Unions and Guilds

186

Key Department Heads

193

Roles on the Set

195

Working in Canada

196

Filming Outside Canada

198

The Director Contract

198

Non-Union Director Agreements

199

Directors Guild of Canada Agreements

204

Staff/Crew Deal Memos

209

Sample Deal Memos

DGC Director Deal Memo

216

Sample Contractor Deal Memo

217

Sample Performer Contract Form

219

Sample Performer’s Time Report

220

About Releases

221

Sample Release Forms

Subject Release

225

Parental Consent Release

226

Extras Release

227

Location Contract

228

Notice to Residences and Businesses

230

Artwork/Image Release

231

NFB Materials Release

Product Placement

224

Product Placement Agreement

232

Archives and Stock Footage

233

Sample Production Forms

Day out of Days

237

Telefilm Canada Standard Production Budget Template-Summary Pages

238

Telefilm Canada Feature Film Fund Budgets & Production Financing Requirements

Cash Flow Form

240

Call Sheet

243

Daily Production Report

245

Petty Cash Envelope

247

Production Cost Report

248

Cheque Requisition

251

Petty Cash Voucher

252

Crew List

253

Contact List

257

Cast List

259

Travel Memo

260

Thoughts on Production Design

261

Production Insurance

262

Sample Motion Picture/Television Production Insurance Application

272

A Guide to Obtaining E & O Insurance

264

Sample Errors & Omissions Policy Application

278

Sample Supplemental Questionnaire

286

CHAPTER 5 – POST-PRODUCTION

Roles in Post-Production

289

Post Considerations during Preproduction

290

Shooting Formats

291

Aspect Ratios

291

Broadcast

291

Shooting Ratios

292

Post Considerations during Principal Photography

292

Visual Effects

295

Titles and Credits

296

Sound Design

297

Delivery Formats

298

The Approval Process

299

Rough Cut Screenings

300

Test Screenings

300

Pickups

301

Versioning

301

Archiving Implications

302

Music Licensing for Films

302

Music Guilds and Associations

305

Sample Forms

Sample SOCAN Music Cue Sheet

307

Sample SOCAN Work Notification Form

308

Standard Delivery Items

309

Sample Lab Access Letter

310

Sample NFB Lab Access Letter

311

To Be or Not To Be

312

CHAPTER 6 – DISTRIBUTION

Feature Film Distribution

316

About Distribution & Licensing Agreements

322

Distribution Company List

327

Developing Curriculum Materials to Accompany Your Production

333

Sample Distribution Acquisition Deal Memo

334

The Distribution Agreement

336

What’s a nice woman like you…?

338

Sample Distribution Agreement

339

Sample Domestic Quarterly Distribution Report

358

Sample Distribution Report (by a Foreign Agent)

359

Sample Quarterly Report

360

Telefilm Canada Feature Film Fund Distribution Terms & Contract Requirements

361

Telefilm Canada Accounting & Reporting Requirements

362

CHAPTER 7– MARKETING

Publicity and the Producer

363

The Press Kit

369

Sample Press Release

372

Sample Launch Release

373

Role of the Producer in TV Publicity

374

Ideas to Audience

376

Website Promotion

377

Social Media Marketing

378

Film Festivals

378

Film Markets

380

On Being a Successful Producer

381

RECOMMENDED FILM REFERENCE MATERIALS

383

LEGISLATION

385

ADDITIONAL RECOMMENDED WEBSITES

386

GLOSSARY & ACRONYMS

389

About

For more than 30 years, Reel West productions has been the one-stop source for people in film, television, video, and multimedia Production in Western Canada. With a shining reputation within the Western Canadian film industry, trade leaders turn to Reel West for credible news and analysis - information vital to their professions.

The Reel West Directory is Western Canada’s film industry "production bible". With more than 1400 listings, since 1980 it has been the single most effective tool for companies and individuals both needing and providing services and facilities for production.

Twice voted Western Canada’s Trade Magazine of the Year, Reel West magazine is in its 20th year of publication. Each issue highlights the people, places and events that shape the Western Canadian film industry..

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